Executive Assistant to the CEO

  • American Academy of Pediatrics
  • Elk Grove Village, IL, United States
  • Apr 07, 2017
Full time Executive Assistant

Job Description

The CEO Administration team is looking to add a member to provide administrative, scheduling, and project support to the CEO/EVP.


Tasks include, but are not limited to:

  • Managing an extremely active and changing calendar.
  • Assist with planning, agenda development, dissemination of materials, execution, and follow-up of meetings for the CEO.
  • Anticipate needs of the CEO and maintain effective lines of communication.
  • Develop and edit meeting and presentation materials.
  • Assist with composing internal and external communications.
  • Screen calls and review correspondence and e-mails, and draft responses for CEO as appropriate.
  • Arrange complex and detailed travel plans and itineraries and process expense reports in a timely manner.


Ideal candidates will have:

  • Bachelors’ degree in nonprofit management, communications, business or related discipline, or an equivalent combination of relevant education and work experience required.
  • 5 years general administrative experience required, including managing staff appointments/calendars with complex scheduling that change frequently and creating correspondence and meeting materials (ie, PowerPoint presentations); experience supporting executives and/or Board strongly preferred; experience arranging travel and meeting logistics, and monitoring budgets highly desirable.
  • Must be extremely detail oriented, take initiative, able to manage multiple priorities simultaneously, handle sensitive and confidential information with discretion, and serve as a cooperative team member who maintains a positive attitude and collaborates effectively with various internal and external constituents.
  • Excellent organizational, interpersonal, diplomacy, decision making, and oral/written communication skills essential, as well as the ability to apply critical thinking in managing the CEO’s complex schedule.
  • Must work well under pressure, be able to adapt to rapidly changing priorities, with the ability to be highly flexible in working beyond scheduled hours and continuously reprioritizing work to accommodate new/changing commitments and project initiatives.
  • Advanced technical acumen with proficiency in MS Outlook, Word, Excel and PowerPoint, and the ability and willingness to quickly learn and utilize new technologies is essential.
  • Experience with Adobe Acrobat and Web maintenance software (ie, SharePoint) strongly preferred.
  • Some travel and overtime may be required.


To learn more about this position and apply, please visit https://www.aap.org/employment.



American Academy of Pediatrics