Government Affairs Specialist II

  • Honolulu, HI, USA
  • Aug 03, 2020
Full time Government Affairs / Relations

Job Description

  • APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS
  • SPECIAL INTERNAL / EXTERNAL
  • TYPE OF APPOINTMENT ISSUED: This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment.

  • ***ANTICIPATED VACANCY***

  • MINIMUM QUALIFICATION REQUIREMENTS: GOVERNMENT AFFAIRS SPECIALIST III

    Education: Graduation from an accredited college or university with a bachelor's degree in communications or political science which included coursework in public affairs, government relations and social psychology.

    Experience: Four (4) years of responsible professional work experience in government relations, public policy and/or coordinating legislative matters, of which one (1) year shall have been in an education program, agency or system.

    Desired Experience: Five (5) years of experience in policy analysis, preferably working with state legislative process.

    Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.

    Knowledge of: Political science, government relations, lobbying and/or legislative issues; communication principles; current practices and problems in public relations; laws, rules, regulations and administrative procedures pertinent to area or areas of assignment.

    Desired Knowledge: Legislatible and public policy methodologies and techniques, process and tools used to successfully coordinate, track and report on legislation.

    Ability to: Deal effectively with government officials and staff; provide information and/or make appropriate referrals; draft and edit bills, testimonies, informational briefings; communicate effectively with others both orally and in writing; operate computer and other business machines.

    Desired Skills/Abilities: Literacy in Microsoft Office, strong research, writing, editing and project management skills and the ability to follow through with minimal supervision. Ability to work in fast-paced environment; handle multiple tasks, work well with team members, legislators, department directors, and stakeholder groups. Must be well-organized, self-starter, demonstrated leadership ability, ability to make logical, objective and responsible decisions, and ability to plan effectively and to achieve desired outcomes. Must possess excellent oral and written communication skills, including the ability to effectively distill and present complex information in a concise and accurate way. Ability to speak to groups and effectively communicate programs, policies and issues.

  • A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.

  • Duties and Responsibilities: Under the general supervision of the Executive Director of the Executive Office on Early Learning, the Government Affairs Specialist II:
    1. Legislative support: Analyze/advise on legislative history, current issues, & the ramifications of legislation (immediate and long-term). Provide strategic & tactical support to the office & Early Learning Board by analyzing, interpreting, & presenting sound research data, ideas & recommendations that can be shaped and influence legislation and the early childhood public policy agenda. Provide detailed reports and brief summaries about how legislation or changes in regulations will influence the mission and goals, including conducting extensive research, holding meetings with staff, executives, government officials & contacting outside experts to request additional information. Draft & track bills, resolutions, committee reports & other related legislative papers that pertain to a comprehensive early childhood system, including early childhood to higher education, linked to health, human services, and judiciary. Organize, report on, & draft follow-up legislation for legislative hearings & interim work groups, community briefings, & public forums, both on-site and off-island, as related to various legislative & public policy issues. Attend legislative meetings (record minutes and document follow-up actions to be taken) & events.

    2. Communication: Effectively utilize various styles of writing (such as technical, persuasive, informational, grant writing, etc) depending upon the target audience and communication goal. Write articles, columns, stories and proof copies for internal and external publications and recommend the best ways to shape messages for different audiences. Create power points and handouts highlighting legislative efforts and issues related to early childhood education. Develop accurate written products, including issue briefs, research memos, and presentations that concisely and clearly describe complex analysis and policy options to policymakers and others. Contribute to the development of office communication plan, newsletter, website content, and strategize with staff and technical consultants on ways of using the web to promote policy goals and information.

    3. Contracts: Responsible for procurement, monitoring & evaluation, including, but not limited to: publishing requests for proposal for contracted services, convening panels to review and select contractors, negotiating the terms of contracts, addressing proposal issues which need to be clarified or changed, preparing and finalizing contracts, developing and implementing a mechanism to monitor and evaluate the delivery of program services provided through contracts by defining information needed, developing the method and time-frame for data collection, analyzing and assessing information, meeting with staff and obtaining evaluation of services (may administer consumer surveys to evaluate program services), deriving conclusions and initiating recommendations for needed changes or modifications in policies and procedures.

    4. Budget: Create budget narratives and supporting data for budget requests. Research new funding opportunities, assist in writing grant proposals, and ongoing progress reports to funders, Early Learning Board, partners and others. Monitor timelines, budgets and deliverables to ensure that responsibilities are met with funders. Manage spreadsheets and databases.

    5. Supervise project assistants and interns where appropriate.

    6. Performs other related duties as required or assigned.

  • SALARY RANGE: EOSR-7, $98,952 to $140,073. Department of Education certificated employees will be placed on the salary range in accordance with Department regulations. All others will be placed on the first step of $98,952.

  • NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.

  • WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.

    POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 15th of any calendar month.

    HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.

      1. Visit the Hawaii Department of Education website and submit the online application prior to the deadline. Be sure to include a "Personal Statement" of what you can contribute to this specific position.

        http://www.hawaiipublicschools.org


    1. Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.
    2. After you submit your online application, you will receive a system generated email acknowledging receipt of your application.


    APPROVED:


    Cynthia A. Covell
    Assistant Superintendent

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Organization

Hawaii State Department of Education