Executive Assistant/Scheduler

  • The Ferguson Group, LLC
  • Washington D.C., DC, USA
  • May 12, 2021
Full time Executive Assistant

Job Description

The Ferguson Group (TFG) is a bipartisan government relations consulting firm headquartered in Washington, DC, that represents the largest number of local governments of any firm in Washington. We are searching for a motivated Executive Assistant/Scheduler who is interested in working with a fast-paced, dynamic team to identify and secure grant funding for critical projects in communities across the country.

 

The Executive Assistant/Scheduler will have the chance to work directly alongside TFG partners and staff with decades of experience in public service and government relations who are working to make a direct and meaningful impact in communities across the U.S.

 

This position’s contributions are critical to helping us achieve objectives such as providing needed water, wastewater and transportation infrastructure; supporting public safety and health efforts; protecting waterways and endangered species; addressing various environmental issues; rejuvenating neglected industrial areas into sustainable, vibrant economic communities; developing economic revitalization plans for blighted cities or neighborhoods; and aiding communities with disaster response and recovery. TFG values its employees and is committed to training a Grant Analyst and supporting their growth and advancement within the firm.

 

An Executive Assistant/Scheduler supports assigned professional staff to help meet the needs of their clients and firm duties.  This position requires working hours of 8:00AM to 5:00PM, 8:30AM to 5:30PM or 9:00AM to 6:00PM, with occasional late evenings and early mornings. Regular attendance in the office is required as all Executive Assistants are responsible for answering phones and assisting with various other office administrative activities that support the entire office as well as assigned professional staff.   

 

Client/Lobbyist Relations

 

Meetings:                                         Contacts Congressional staff and federal agencies to schedule appointments; provides detailed meeting schedules for clients and staff; generates and sends Outlook invites to all participants; schedules in a timely manner, which requires constant contact and updates with the client manager and meeting target contacts; prepares and manages the client schedule, ensuring the lobbyist remains on schedule throughout the day; attends to the lobbyist’s daily administrative needs.  Arranges catering services and restaurant reservations as needed.

 

Client Materials:                             Compiles and photocopies material for meetings with members of Congress, their staff, and various federal agencies; prepares and assembles packets.

 

Travel Arrangements:                   Arranges air travel, ground transportation and lodging for assigned professional staff.  Submits vouchers for travel and expense reimbursement to accounting department for payment.

 

Client Accommodations:              Assists visiting clients with arranging ideal hotel accommodations and restaurant reservations, sightseeing tours, and Capitol Hill passes

(i.e. White House tickets, Gallery passes).

 

Internet Research:                         Locates articles on clients that are of interest or are issue-related.

 

Cooperation:                                   Exhibits a “can-do” attitude.

 

 

General Office Support

 

Document Preparation:                Prepares and assembles marketing packets, proposals and RFPs, assists with quarterly LDA filings.

 

Proof Materials:                             Proofreads, reviews and edits materials for accurate use of grammar and content; corrects any grammatical, typographical, or compositional errors in original copy and checks accuracy of work before distribution.

 

Phones and Front Desk:               Monitors incoming calls, takes messages, and returns calls for lobbyists and professional staff; arranges conference calls and regularly assists with front desk coverage.

              

Team Work:     Cooperatively works within the Administrative Team; initiates and provides support to non-assigned staff.

 

Requirements: 

 

  • At least two to three years of Capitol Hill experience or the equivalent;
  • Ability to work effectively under pressure and tight deadlines;
  • Detail-oriented person capable of handling multiple tasks simultaneously, with the ability to follow through to completion;
  • Excellent communication skills, including proofreading and editing skills;
  • Team player with a professional demeanor who is highly motivated, self-confident and who exhibits superb judgment and excellent initiative, while exercising discretion;
  • Superior interpersonal skills and characteristics such as resourcefulness, tact and flexibility with the ability to communicate with a variety of personalities in a pleasant and professional manner;
  • Ability to type 60 words per minute;
  • Strong organizational and filing skills;
  • Ability to perform essential job functions;
  • Thorough knowledge of office administration, policies, practice and procedures;
  • Proficiency with Microsoft Office Suite;
  • Bachelor’s degree an advantage;
  • Other duties as assigned.

 If you are interested in the available TFG’s Executive Assistant/Scheduler position, please send your resume, cover letter, and writing sample to recruiter@tfgnet.com and indicate your availability. The subject line of your email should contain the words "Executive Assistant/Scheduler." 

 Equal Opportunity Employer

Organization

The Ferguson Group, LLC